Proving your identity and ownership of a property

Acceptable documents – Money Laundering Regulations 2007

As with all Estate Agents, Hannells is subject to the Money Laundering Regulations 2007. This means that we have to obtain and hold identification and proof of address for all customers. Additionally, we are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. Where appropriate, the source or destination of funds may also be requested. Without this information we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents. We require sight of all original or certified documents. Subject to your individual circumstances, Hannells may liaise with you for further/other documentation.

Individual identity documents

We will require one document from List A and one recent document from List B dated within the past 3 months

LIST A – IDENTITY DOCUMENT

Current full signed passport
Valid UK driving licence
EEA member state identity card
Inland revenue tax notification
State pension or benefit booklet / notification letter

LIST B – PROOF OF ADDRESS

Utility bill (not mobile)
Mortgage statement
Bank / building society statement or passbook
Valid UK driving licence (if not used for List A as ID)
State pension or benefits book / notification letter (if not used for list A as ID)
Current local authority tenancy agreement / rent card

Probate

If you are acting as a Representative of an Estate we require the following:

Grant of Probate (if a will was left)
Letter of administration (if no will left)
Individual identity evidence from List A & B for the Personal Representative, either executor or administrator
Limited company

If you are acting as a Representative of a UK Company we will also require the following:

Certificate of Incorporation
Articles of Association
Memorandum of Association
Latest Annual Return or Confirmation Statement, with details of current company officers
If offshore, nominee director declaration and a general power of attorney
Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

If you are acting as a Representative of an Offshore Company we will also require the following:

Certificate of Incorporation
Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
Certificate of Incumbency
If the shares are owned by another company, repeat steps above for the holding company
Nominee director declaration and/or general Power of Attorney (if applicable)
Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Trust

If you are acting as a Representative of a Trust we require the following:

Trust deed
List of trustees
List of beneficiaries
Individual Identity evidence from List A & B for all individuals with a vested interest in 25% or more of the capital and/or those who exercise control over the Trust